If you are the leader, the most important system in the entire organization is your CALENDAR. As the leader goes, so goes everything and everyone else. The scariest part? If you are the leader, you are perhaps the most disciplined person in the organization! How you spend your time will have trickle down effect to every leader and every corner in the organization.
One of the things we advocate with our clients is a "Calendar Audit" whereby we closely examine how a leader has been spending his/her time. Usually we uncover huge buckets of time that are unaccounted for and time we both agree has not been maximized. Below I have listed some key questions we usually ask leaders in regards to assisting a leader in maximizing how they spend their time. As the personal system of how you spend your time becomes more focused and productive, the same thing will happen in the organization you lead!
KEY QUESTIONS FOR MY CALENDAR AUDIT:
Am I Living Life IN RHYTHM?
I don’t believe in balance. Belance is give equal attention and energy to everything at the same time. It’s not possible. It’s not even Biblical! I believe the Bible advocates living life in rhythm: Between Intensity & Rest. The key is scheduling those times of intensity and scheduling the times of rest. Every day, every week, and every season needs a definite finish line...and then we rest.
What Are My “Fab Five”?
What are the the five things that I do that provide the greatest return on investment for us? Ask others about what they think should be in our Fab Five. Make a list.These five behaviors should be consistently placed in our calendar first. They should occupy up to 80% of our time! Then and only then do we add all of the other things to our calendar! How a leader spends his/her time is an organization's most precious commodity. Are you spending your time in such a way that you are receiving the greatest return on investment for your organization?
What Do I Need to STOP DOING?
I am not only focused on doing the right things. I am focused on quitting the wrong stuff! I think every leader should maintain a STOP DOING LIST. I maintain one on my desktop. This is running list of things of which I don’t need to be spending my time! Many of these things are things I should be working diligently to delegate, hire, or equip someone else to do.
Are My Key RELATIONSHIPS and LIFE PRIORITIES Being Maintained?
Is my family on the calendar? Date night? Family night? Time for my key relationships? Time to be a good neighbor? Time for Worship, Community, Service? Personal Development? Exercise? Many times we shelve the important for the urgent. Don’t allow that to happen to you! Place the important aspects of your life on the CALENDAR and don’t allow anything to get in the way!